Offices |
People |
| 1. You realise that you need to move to a new office: |
1. You realise that you need some new blood in your organisation; |
This may be to accommodate more staff, or to improve methods of working by changing the layout of the organisation,
To reduce fixed costs such as rental,
To reduce recurrent costs such as energy consumption,
To serve customers better by offering a more convenient location
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This may be to replace someone who is leaving or being promoted.
This may be a new role to create new business opportunities.
This may be to replace an existing grouping with a less costly group with a different focus.
You may need to service customers in a new business line or geography.
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| 2. Define your requirements: |
2. Define your requirements: |
Where do I need to be in 6 months, a year from now.
How much space is needed
Will I be changing the number or organisation of staff
How will this affect my brand
How will this improve customer service
How will this improve sales.
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Establish the core competencies required for the new position e.g.
Quantitative capacity required,
Marketing experience,
Regional exposure,
Languages required,
Influencing skills
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| 3. Begin search |
3. Begin search |
Find out market conditions – you will probably speak to a number of real estate agents, ask around for references, look in newspapers and websites.
You may prefer to speak to just one trusted agent who has served you well in the past.
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Find out market conditions – you will probably speak to a number of recruiters
You may prefer to speak to just one trusted recruiter, such as Gemini who has provided good service in eth past
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| 4. Refine your requirements |
4. Refine your requirements |
Set geographical boundaries
Set a timescale
Agree cost band
Ask for options |
Set geographical boundaries
Set a timescale
Agree cost band
Ask for options |
| 5. Visit potential office locations |
5. Identify sources of candidates |
View recommended properties
Give feedback to estate agent
Refine to a short list |
Identify organizations employing the people with the key competencies.
Conduct confidential search of sector
Selection from Gemini's extensive candidate database |
| 6. Due Diligence |
6. Due Diligence |
Who is the legal owner
Give feedback to estate agent
Is the landlord reliable |
Conduct thorough face-to-face, intensive, interviews with the most promising candidates.
Make confidential calls to them to verify further their qualifications and experience. |
| 7. Make a selection |
7. Make a selection |
| Armed with all the written details, a site visit, financial analysis - choose the best location for your new office. |
Armed with a comprehensive appraisal and report on each short listed candidate, conduct final interviews with candidates |
| 8. Make an offer to landlord |
8. Make an offer to the candidate |
Put forward rental or purchase offer
You may need to act quickly if the space is in demand
If you must have the location you have chosen you may have to increase your budget a little.
Act promptly, don't delay.
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On conclusion of the interview process Gemini will assist with negotiation of the offer, and will keep in close contact with the successful candidate during the transition from his former employment. |
| 9. Final Stage |
9. Final Stage |
Finally the deal is signed, and a removal day is set.
You move into the new offices and enjoy the benefits you sought in Step 2! |
Finally your new staff member joins the company, and hopefully makes an impact from day 1.
The business moves forward to achieve the objectives you set out in Step 2! |
